FISCAL SPECIALIST 1 (TEMPORARY) career at University of Washington in Seattle

University of Washington is looking of FISCAL SPECIALIST 1 (TEMPORARY) on Wed, 01 May 2013 00:09:08 GMT. The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement...

FISCAL SPECIALIST 1 (TEMPORARY)

Location: Seattle, Washington

Description: University of Washington is looking of FISCAL SPECIALIST 1 (TEMPORARY) right now, this career will be presented in Washington. Detailed specification about this career opportunity kindly see the descriptions. The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of ac! hieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

Our DEPARTMENT OF PSYCHIATRY & BEHAVIORAL SCIENCES has an outstanding opportunity for a TEMPORARY FISCAL SPECIALIST 1 .

Under the direction of the Finance Manager, provides payroll

processing for the Department of Neurology and Department of

Psychiatry & Behavioral Sciences, to ensure that all employees are

hired and paid timely and correctly. This position will process

payroll semi-monthly for faculty, staff, and student employees, and

apply financial best practices in the performance of data analysis and

processing, record-keeping, and other types of payroll and operational

support. There are approximately 400 fac! ulty, 425 staff and 176

students and trainees.
POSITION COMPLEXITIES:
About 1000 people are paid each payday with an average number of

distributions each of 4.2. In order to meet compliance standards;

reduce audit risks, after the fact salary changes, over and under

payments and make sure the distribution lines are charged to the

correct budgets this position has to navigate many complex systems and

policies.

ESSENTIAL FUNCTIONS and MAJOR RESPONSIBILITIES:
80% Payroll

• Coordinate, prepare, and process payroll appointment and

distribution changes (OPUS) for faculty, staff, graduate student,

residents, stipend, and hourly employees. This includes contacting

supervisors, managers, principal investigators and others about salary

distributions.

• Submit bi-monthly ETRs and PTRs after determining that the

budgets are correct.

• Request for emergency ch! ecks, submit late pay requests to UW

Payroll Office, pick up and distribute paychecks

• Monitor leave without pay, 1050 rule balances, and work study

allocations and notify the department HR Coordinator when appointment

is coming to an end or the employee's time is approaching the limit.

• Process fee based, student fixed fee, excess compensation

requests.

• Oversee the distribution, review, and completion of the

quarterly Grant and Contract Certification Reports.

• Create and/or modify online UW Timesheet for temporary hourly

and student employees, train the new employees in their use, notify

and train the supervisor, as needed.

• Audit Online Work Leave System (OWLS) records.
• Backup for Leave Management Coordinator.

5% Documentation Tracking

• Follow up with non-resident aliens work aut! horization extension
• Contact employees for missing I-9 and soc! ial security card

discrepancies

• Assist new employees with getting set up on the payroll and

timekeeping systems, and other matters.

15% Other Projects and Responsibilities

• Maintain data and file management system of the unit.
• Using the Unit database, OPUS, OWLS or other systems, respond to

requests from managers for historical data or data that crosses the

entire departments workforce.

Requirements:
Three years of fiscal record keeping experience, or equivalent

education/experience.

Additional Requirements:

• Experience with UW Payroll processing.
• Ability to work with diverse people with tact and diplomacy,

applying good judgment, critical thinking, discretion, sensitivity and

confidentiality.

• Excellent attention to detail.
• Superior time management skills.
• Abil! ity to work both independently and collaboratively.
• Excellent written, verbal and interpersonal communication

skills.

• Proficiency with Microsoft Word, Excel and Access
• Ability to prioritize work and multi-task.
• Ability to maintain focus while dealing with interruptions while

meeting tight deadlines..

• Experience working in team settings.

Desired:

• University of Washington payroll processing experience (FIN,

Financial desktop, OPUS, UW Timesheet, Leave & Time Reporting (LTR),

OWLS, and ETR/PTRs).

• Proficiency with Microsoft Access

Condition of Employment:
A satisfactory outcome from a criminal background verification will be required prior to hire.

Application Process:
Part of the application process for this position includes the Employment Eligibility Assessment to obtain additional ! information that will be used in the evaluation process. If you havenâ€! ™t already taken this assessment, it will appear on your screen for you to complete as soon as you select "Apply to this Position" on this job announcement. Once you begin the assessment, it must be completed at that time. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until the assessment is complete.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu .
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If you were eligible to this career, please deliver us your resume, with salary requirements and a resume to Universit! y of Washington.

Interested on this career, just click on the Apply button, you will be redirected to the official website

This career will be started on: Wed, 01 May 2013 00:09:08 GMT

Apply FISCAL SPECIALIST 1 (TEMPORARY) Here