Executive Assistant I [United States]

 

You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. As an Executive Assistant, you’ll help us deliver better care for billions of people around the world. It starts with YOU.

Executive Assistants at Kimberly-Clark manage access to the executive, maintain and modify the executive's schedule and ensure the executive is aware of issues that need immediate attention. In this important role, you’ll provide a broad range of highly skilled and highly confidential administrative support to ensure smooth operation of the office. You’ll establish and maintain strong interpersonal relationships with employees at all levels of the organization as well as interact professionally with customers.

Essential Accountabilities:

• Performs complex administrative duties, involving contact with and exposure to highly confidential materials and information.
• Arrange, schedule, update, organize and coordinate meetings, (coordinating with other time zones).
• Plan, assist and occasionally attend events, including reserving and setting up rooms, planning activities, preparing materials and other related activities.
• Assist with making complex travel arrangements including booking of flights, hotels and car reservations and other documents as required for staff.
• Professionally answer and direct incoming calls, providing and sharing telephone coverage within group during normal business hours.
• Maintain strong interpersonal relationships with employees at all levels of the organization, develop and maintain effective business contacts with vendors and services.
• Prepare and review expenses, reports, spreadsheets, presentations and finished documents relevant to manager’s assignment.
• On-board contractors and manage access in Workday.
• Purchasing responsibility for local department’s office supplies, computer peripherals and other items.
• May be required to contribute to projects and activities not included in other principal accountabilities to assist in the accomplishment of business objectives and professional development.

In this role, you’ll report to a Director of Customer Development.

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About You

You’re driven to perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.

To succeed in this role, you will need the following qualifications:

• Minimum of a High School Diploma or GED.
• 4+ years of administrative work experience in a professional office setting.
• Must be able to use Outlook at an intermediate to expert level.
• Experience arranging travel, meetings, catering and general office organization.
• A demonstrated ability to act independently, organize workload, set priorities, work well under deadline pressures adapt to change and handle confidential materials.

Preferred Qualifications:

• Ability to successfully multi-task in a fast-paced environment.
• Advanced computer skills using Windows, Word, Excel, PowerPoint, SharePoint, MS Teams and Concur.
• Strong written and oral communication skills.
• Ability and willingness to work overtime (paid) on an occasional basis to meet workload demands.
• A demonstrated orientation to detail, strong analytical and organization skills.
• Ability to exercise independent problem solving and decision making with a high degree of initiative and self- coordination.
• Comfortable in a changing work environment.

About Us

Huggies® Kleenex® Cottonelle® Scott® Kotex® Poise® Depend®. 25% of people in the world use Kimberly-Clark products every day. And it takes the right people, in the right jobs and the right places, to make that happen.

At Kimberly-Clark, you’ll be part of the best teams committed to driving innovation and growth. We’re founded on 150 years of market leadership, and we’re always looking for new and better ways to perform—so what can you do with that? There’s no time like the present to make an impact at Kimberly-Clark. It’s all here for you at Kimberly-Clark.

In one of our professional roles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center.

Total Benefits

Here are a few of the benefits you’d enjoy. For a complete overview, see www.mykcbenefits.com.

Great support for good health with medical, dental, and vision coverage options. No waiting periods or pre-existing condition restrictions. Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.

Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.

Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.

Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.

To Be Considered

Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.

In the meantime, check out the careers website. You’ll want to review this and come prepared with relevant questions if, and when you pass GO and begin interviews.

And finally, the fine print…

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. We actively seek to build a workforce that reflects the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

This role is available for local candidates already authorized to work in the role’s country only. K-C will not provide in-country relocation support for this role.

Additional information about the compensation and benefits for this role are available upon request. You may contact 866-444-4516 for assistance. You must include the six-digit Job # with your request.

This position is subject to drug and alcohol testing, including pre-employment testing.

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